The Ottawa River Canoe Club Bylaws
2009
THE OTTAWA RIVER CANOE CLUB
GENERAL BY-LAW
A by-law relating generally to the transaction of the business and affairs of
The Ottawa River Canoe Club (the “club”).
BACKGROUND INFORMATION
1. The Ottawa River Canoe Club was incorporated as a non-share not for profit corporation by Letters Patent issued by the Province of Ontario June 1, 2002;
2. The Letters Patent of the Club provide and state that the Club was incorporated and constituted “for the following purposes and objects, that is to say: To promote sports and recreation”;
3. The Letters Patent of the Club provide and require that the Head Office of the Club is to be situated in the City of Ottawa;
4. The Club activities actually carried on are those of a sprint racing canoe/kayak club with a very strong recreational, dragon boat, outrigger disciplines within the club.
5. The club is a Member Club of the Sprint Racing Discipline of Canoe/Kayak Canada.
NOW THEREFORE BE IT ENACTED as a by-law of the Club as follows:
1. SEAL
The corporate seal of the Club shall be in the form of the impression which is stamped in the margin hereof.
2. COLOURS
The club colors shall be orange, blue, yellow
3. MEMBERSHIPS
3.01 Qualifications. The members of the Club shall be those persons whom are from time approved for membership by the Board and recorded as members of the Club by the Club Registrar (who shall be appointed annually by the Board – he or she must be a member and may be, but need not to be, a member of the Board). Any natural person qualifies for membership provided he or she is not disqualified from memberships in the Club because of any by-law (including Rules of Structure of the Sprint Racing Discipline of Canoe Kayak Canada), rule, regulation or policy of Canoe Kayak Canada and its Sprint Racing Discipline or the Eastern Ontario Division of the Sprint Racing Discipline of Canoe Kayak Canada. Associate members may be natural persons or any corporation or unincorporated organization or entity.
3.02 Honorary Members. Honorary members shall be those individuals who have been accorded an honorary membership in the Club by the Board. Honorary members shall not be subject to membership fees and shall remain Honorary member until their membership is terminated as provided in the by-laws or is terminated by the Board.
3.03 Life Members. Life members shall be those individuals who have been accorded a life membership in the Club the Board. Life members shall not be subject to membership fees and shall remain life members for life unless their membership is either terminated as provided in the by-laws or by the Board.
3.04 Members. Members shall be
(a) those persons who are 6 years of age and older and have applied for a club membership in the Club ;
(b) any one person is limited to one membership.
(c) Age groupings within the Sprint Racing Regattas shall be as defined by the Sprint Racing Discipline of Canoe Kayak Canada.
3.05 Family Membership. A family membership may be offered by the Board to members of the Club but the entitlement to and categories of membership in the Club shall conform to the provisions of paragraphs 3.04 above, and if the Board deems it appropriate paragraph 3.07 below.
3.06 Associate Membership. The Board may offer Associate membership to any person, corporation or unincorporated organization or entity it deems appropriate.
3.07 Membership Entitlement. The use of the Club, its facilities and equipment to which any membership category is entitled shall be as determined by the Board from time to time.
3.08 Membership Year. Unless resolved otherwise by the Board, a member’s entitlement, whatever it may be as determined by the Board, to use the Club, its facilities, and equipment runs from May 1st of one year to April 30th of the next.
3.09 Resignation. Any member of the Club may resign as a member of the Club by letter delivered to the Secretary of the Club. The Board, by resolution passed by a majority vote, may request any member to resign.
4. RIGHT TO VOTE
4.01 Only members and Life Members in good standing shall be entitled to vote at meetings of the Club, as well as any member of the Club in good standing who is not a member, but who in the year in question is to the date of the meeting in question, a member of the Board of Directors.
5. GOOD STANDING
5.01 To be in good standing a member must pay all fees, dues and assessments, or any other sums owed to the Club, when due and is not in good standing so long as any such sums are past due and remain unpaid in whole or in part. A member is also not in good standing when the member is subject to suspension of membership from the Club.
6. MEETINGS OF MEMBERS
6.01 Annual meetings. The Club shall hold an annual meeting of its members in the 2nd or 3rd week of February each year on a date and at a time to be determined by the Board of Directors. The annual meeting of the members shall be held at a site chosen by the Board members, within the Ottawa region, as the Board may be resolution determine. At annual meetings, in addition to any other business that may be transacted, there shall be presented a report of the Commodore on the affairs of the Club for the previous year, a financial statement of the Club, the auditors report and such other information or reports relating to the Club’s affairs as the directors may determine. Officers and a Board of Directors shall be elected, as provided in the by-laws, and auditors shall be appointed for the ensuing year and the remuneration of the auditors shall be fixed unless authorized by the members to be fixed by the Board.
6.02 Special Meetings. Other meetings of the members (to be known as “special meetings”) may be convened by order of the Commodore or by the Board, to be held at any date and time and at any place within Ottawa. In addition, the Commodore shall call a special meeting of the members upon receipt of written requisition to do so of not less than 10 members entitled to vote at such meeting.
(b) From time to time special meetings may be required via email; the voting policy by email is part of the email document/policies to be attached to the bylaws
6.03 Notice. A printed, written or typewritten notice stating the day, time and place of a meeting of the members and the general nature of the business to be transacted shall be posted up at the Club and served either personally or by sending such notice to each voting member of such meeting of the Club and to the auditor of the Club through the post in a prepaid wrapper or letter not less than fourteen nor more than sixty days (exclusive of the day of mailing but including the day for which notice is given) before the date of every meeting directed to such address of each such member and of the auditor as appears on the books of the Club, or if no address is given therein, then to the last address of each member or the auditor known to the Secretary; provided always that a meeting of members may be held for any purpose at any date and time and any place within Ottawa without notice if all voting members are present in person at the meeting or if all absent voting members shall have signified assent in writing to such meeting being held in their absence. Notice of any meeting or any ir
